Mailing List
Submission Guidelines
The following are specifications required for Mailing
Services to process our clients submitted disks. Mail
data files may be submitted via e-mail to:
mailing@theprintinghouse.com, on a PC compatible 3 1/2"
floppy disk, or on a ZIP disk.
Comma Delimited ASCII format
The records should be in a comma delimited-ASCII format.
A double quote can be used as the delimiter.
Example:
"Joseph Smith", "Acme Chemicals Inc.", "241 Yellow
Brick Road", "Quincy", "FL", "32351"
When there isn't information in a particular field,
that field is to be left blank and should be submitted as
following:
"Joseph Smith", "", "241 Yellow Brick Road", "Quincy",
"FL", "32351"
Excel Format
The second submission method is to put the information
into individual fields when using EXCEL. You will not
need the double quote delimiter. Make sure to leave the
space blank whenever information is not submitted in any
particular field.
Example:
Name
Company
Add 1
Add 2
City
State
Zip
Sheri Hill
YourBusiness.com
1066 Broadway
Suite 3
Atlanta
GA
32351
Sheri Hill
7777 Farmer Creek Rd
San Francisco
CA
32351
If you choose this format a Field Layout for each file
submitted is required to correctly identify the data
received. This layout can be in the header of each column
in EXCEL or listed on a separate instruction sheet.
3) A LABEL LAYOUT for each file submitted is required
to correctly identify which fields in the file are to be
used in construction of the address label. There are 4
lines of print available for construction of a 3 or 4-up
Cheshire one inch printed label and 8 lines available for
an 1 _" height label. There are 6 lines of print
available if the address is to be applied by inkjet.
The following is a sample of a label layout for either
Cheshire or Inkjet labels with 30 characters available
per line:
Line 1: Customer Info Line (Order #, Customer
#, Expiration Date, etc...)
Line 2: Full Name (Prefix, First, Middle, Last,
Suffix, Title, etc...)
Line 3: Company Name
Line 4: Delivery Address
Line 5: City, State, ZIP Code
4) If an ACS Participation Code is to be used, the
postal assigned account number is to be given and noted
for placement in the Optional Endorsement Line when the
mail disk is submitted.
5) If the Mail is a Periodicals class mailing and is
to be polybagged with other onserts, these onserts must
be approved through the Postal Mailing Requirements
Office as either a "Ride-A-Long" or a "Supplement to
____" and meet all postal regulations relating to either
classification. The correct identification must be given
when the mail disk is submitted to correctly process and
print the mailing address label.
Questions?
If this page sparks additional questions or comments,
please feel free to direct them to:
