your source for magazine printing, mailing, distribution, and other magazine-related services.

File Submission Requirements

Software | Art | Fonts | Film | Sending Files

Layout Software

Many years in the design and printing field have taught us the best methods for submitting files for publication. We have gotten the best and most consistent results by using Illustrator to build logos/hard art, Photoshop to edit/size photos and placing them together with text in Quark Xpress or InDesign. While there are other methods and software packages, this process has proven to be not only best for us but the printing industry as a whole as we have observed.

Quark Xpress


Adobe Photoshop .eps or .tiff files

Illustrator .eps or .ai files (see Vector Art Section below)

Freehand 7.0 (see Vector Art Section below)

In all files colors need to be CMYK not RGB. Art needs to externally linked, do not include copies in the publication.

In all files colors need to be CMYK not RGB. Art needs to externally linked, do not include copies in the publication.

And yes, do use facing pages (reader's spreads) in your layout. This will allow you to have art run across the center gutters.

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Linked Photos and Graphic Files


Scans need to be resized as to be at 100% in your layout software and saved as CMYK eps or CMYK tiff. Double check that files are CMYK and not RGB. FlightCheck is a wonderful software the will not only do this check but many other magazine-critical checks. Click here to visit their website.


TIF with LZW compression
TIF with layers (flatten the file)
.PSD with layers (flatten the file)
EPS with DCS options
EPS with included Transfer Functions
EPS with included Halftone screens
EPS with Encoding other than Binary (NO JPEG!)
EPS with previews other than 8 bit (NO JPEG!)
or any file with color profiles.

The EPS options screen should look like this:


The TIFF options screen should look like this:


Note: Photoshop 6.0 or later eps files will need to flattened BEFORE saving. This helps avoid font problems in files. WIth Tiffs, be sure to check the "Discard Layers and Save a Copy" button (above).

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Double check that files are built in CMYK mode and not RGB.

Convert fonts to paths in Illustrator and Freehand and save as EPS. Not converting increases the chances of having font issues.

Do not "nest" files (don't build your EPS with imported graphics). Doing so often causes imagesetters to crash and increases the chances of losing files. Also, nesting makes it very difficult if not impossible for us to correct any problems that might happen within a file meaning we will have to send it back to you. It is best to build the ad in your layout software.

If possible, save your EPS files as level one postscript not level 2 or 3.

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Font Issues

1. If you are not sending pdfs you must include every font used in your document including ones used in your linked files. This is why we suggest that you convert fonts to paths in Illustrator/Freehand. It is easy to forget these fonts.

2. Do not use key functions to bold or italicize your text. Instead use the bold or italic version of the font. For instance, Helvetica Bold does not fill the same amount of space on the page as Helvetica bolded. Your text flow will change throughout the document. Also, the font will often revert back to the plain version.

3. Avoid Truetype Fonts. Many TrueType fonts, especially "homemade ones" or ones downloaded off the Internet will not print on imagesetters. If you have ANY trouble printing on your printer, your magazine will not print on our end. Play it safe and use Type 1.

4. Never use the font Impact. It will almost always have problems with letter spacing when imaging! If Impact MUST be used (in a masthead for example), please rebuild in Illustrator, convert to paths and import it into your document.

5. Do not use OSX Default (.dfont) Fonts. In some operating system versions they can be problematic when printing to our imagesetters. Please use Type 1 or True type versions of the font.

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Film and Hard Art

Magazine Publisher magazines go directly to plate from disk; there is no film. Therefore, stripping of film is not possible. In this case, there will be a $120 charge for supplied film to be copy-dot scanned. Be sure your client is aware of the additional cost.

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File Transfer

If you have published a magazine or catalog before, we offer a convenient web-based upload/proofing/system system. But new under some circumstances you might be asked to send your files. We prefer:

FTP ( for details)
CD Rom (single session, 9960 compliant, do not re-write to disk)

NO JOB WILL BE SENT TO PRESS WITH ANYTHING MISSING FROM THE ABOVE LIST!!!! If there are any questions, please call 1-800-487-3333

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